Office 365 Services




The Office 365 services offering gives your business the powerful productivity capabilities of SharePoint Online, Exchange Online, and Lync Online, as well as Office Professional Plus and Office Web Apps—making it easier for your people to quickly and cost effectively access up-to-date collaboration, communication, and productivity services.

SharePoint Online

SharePoint Online provides a single, integrated location in the cloud where your people can easily collaborate with team members to share ideas and expertise, build custom team and project sites and solutions, find organizational resources, or search for information. People can also invite external users to view, share, and collaborate on extranet site collections.

SharePoint Online Feature

Benefits

User Interface

·        Complete tasks more quickly with contextual and customizable menus from Microsoft Office Fluent™ user interface and ribbon technology.

·        More easily customize sites with Web Edit features that help you quickly edit page text and media in the browser.

Communities

·        Share information on My Sites, a social hub that features people and group profiles with relevant interests and expertise.

·        Tag multiple types of content, add “I like it” bookmarks, and navigate and search by tags.

·        Add personal and profession information—including biographies, skills, and previous project experience—to the My Profile page.

·        Capture best practices and expertise using blogs, wikis, Really Simple Syndication (RSS) Feeds, and surveys.

Composites

·        Use Sandboxed Solutions to more safely deploy custom solutions into the SharePoint Online environment without involving the SharePoint Online farm or server administrator.

·        Enable SharePoint Online users to create, edit, and save Microsoft Access databases in a web browser, allowing them to publish and share Access databases on SharePoint.

·        Render, share, view, update, and refresh data-connected Microsoft Visio® web drawings in a web browser using Visio Services.

·        Create advanced, no-code solutions quickly with the Workflow Designer and improved user interface and expanded capabilities of SharePoint Designer 2010.

Content

·        Simultaneously share and work on documents posted to SharePoint Online sites and document libraries using integration with Office Web Apps.

·        Easily discover content and access multiple taxonomies and folksonomies from a central term store service using metadata-driven navigation and embedded metadata fields in documents.

·        Improve the processes of managing and tracking information through the Unique Document ID service, which assigns unique identifiers to content.

·        Help users store, work on, and export multiple files as a single entity by introducing document sets.

·        Use retention and auditing policies to help define document retention and expiration periods, provide access control and security, and enable tracking.

Insights

·        Help people locate the information they need by providing access to the information in databases and spreadsheets stored with SharePoint Online with features such as Data Visualization and Visio Services.

Search

·        Begin interactive web experiences in documents without opening an Office client application with the View-in-Browser feature.

·        Support multiple types of searches, including contextual search, phonetic search, and people and expertise search.

Sites

·        Receive out-of-the-box support for multilingual experiences on SharePoint Online sites and configure fields within lists to support multiple languages by using the Multilingual User Interface feature.*

·        Synchronize the SharePoint Online calendar, contacts, and tasks with Outlook 2010 and then view them offline.

·        Invite external users to view, share, and collaborate on extranet site collections.*

·        Receive 100 site collections, each of which supports multiple sites.

·        Add 500 megabytes (MB) of storage for every user.

Mobile

·        Capitalize on low-cost subscription plans for Office 365 that benefit companies with workers who do not have dedicated PCs.

·        Access SharePoint Online sites and documents on mobile devices (including web-enabled mobile devices) using a simplified, text-only format.

Security

·        Receive regularly scheduled security assessments and continuous intrusion monitoring and detection of the service.

·        Use Microsoft Forefront® Security for SharePoint for virus filtering and protection from malicious data.

Administration

·        Configure and manage SharePoint Online via centralized, web-based access.

Items marked with an asterisk (*) may or may not be offered at initial general availability. Some may become available in subsequent service updates.

Exchange Online

Exchange Online provides rich, familiar, and more secure access to email, calendar, contacts, and tasks across PCs, the web, and mobile devices. It delivers the robust capabilities of Microsoft Exchange Server as a cloud-based service. In addition to delivering powerful and familiar Exchange Server capabilities, Exchange Online greatly simplifies IT management and provides advanced security and reliability features that help you safeguard data.

Exchange Online Feature

Benefits

Access to Exchange Online

·        Access email from almost anywhere through a web browser using Outlook Web App.

·        Use Microsoft Office Outlook for a rich client experience and offline access to your mailbox.

·        Access email, calendar, contacts, and tasks through Exchange ActiveSync® from a wide range of mobile devices, including Microsoft Windows Mobile® and Windows Phone 7, Nokia E and N series devices, Palm devices, Apple iPhone and iPad, and certain Android phones.

Email and Contacts

·        Enjoy 25 gigabytes (GB) of mailbox storage space per user and send messages up to 25 megabytes (MB) in size.

·        Automatically apply actions to messages as they arrive using inbox rules.

·        Avoid email mistakes with automated alerts called MailTips.

·        Set up restricted, moderated, and self-service distribution groups to help users collaborate.

Calendar

·        Configure delegate access (that is, permitting another user to manage your calendar).

·        Enable individual calendar sharing through iCalendar for anonymous access by other users.

·        Enable federated calendar sharing with other Exchange Online or Exchange Server 2010 organizations.

Voicemail

·        Take advantage of hosted Unified Messaging services that provide call answering (voicemail), dial-in user interface (Outlook Voice Access), and company automated attendant capabilities.

Security

·        Help protect your inbox from malicious software and spam in incoming, outgoing, and internal messages with Microsoft Forefront Online Protection for Exchange. 

·        Help prevent spoofing and provide confidentiality for messages in transit with Transport Layer Security (TLS).

Archiving and Compliance

·        Add disclaimers to messages in transit using transport rules.

·        Automatically archive old messages to a personal email archive to reduce inbox clutter.

·        Reduce the liabilities associated with email by applying expiration policies.

·        Use legal hold capabilities to immediately preserve deleted and edited mailbox items from users’ primary mailboxes and personal archives.

Administration Center

·        Configure and administer Exchange Online services through a web-based control panel.

·        Use role-based access control (RBAC) to delegate permissions to responsible users based on job function.

·        Perform management tasks that are not available in the web management interface by using Remote PowerShell™ to connect to Exchange Online.

International Availability

·        Available in Canada, France, Germany, Hong Kong, Ireland, Italy, Japan, Mexico, Puerto Rico, Singapore, Spain, United Kingdom, and United States.

Items marked with an asterisk (*) may or may not be offered at initial general availability. Some may become available in subsequent service updates.

 

Lync Online

Lync Online provides your people with next-generation communications capabilities, including presence, IM, and PC-to-PC audio and video calling. Lync Online provides enterprise-class communications features that can improve the productivity of your people, drive their business efficiencies, and build a more agile organization by providing a powerful combination of presence awareness and IM.

Lync Online Feature

Benefits

Instant Messaging (IM)

·        Send an IM to anyone in your organization or any federated organization you’re connected to.

Lync 2010

·        Available to service subscribers at no additional charge.

·        Works with a USB Headset to provide voice over IP chats and meetings.

·        Show Out of Office messages and other messages from Exchange Online.

·        Easily identify user presence using photos next to contact information arranged in customized groups.

Presence

·        Instantly communicate with people from within Outlook 2010.

·        Use presence information in SharePoint Online to easily send IMs and escalate conversations to a meeting to review a document

·        Use presence information in Outlook Web App to know who is available to receive IMs rather than email.

·        Tag status changes on colleagues so you receive a notification when they sign-on.

Meetings

·        Easily invite others to spontaneous meetings that use voice and video with the Meet Now capability.

·        People who do not subscribe to Office 365 can join meetings using the free Lync Web App.

·        Record meetings on your workstation.

Share Desktop

·        Share your desktop with others using the built-in Meetings capability of Lync.

·        Review documents, instruct others, or troubleshoot remote problems.

Internet Access

·        Connect to others in your organization or federated connections over the Internet without first using a VPN to connect to your company network.

Distribution Lists

·        Add email distribution lists to Contact Lists

·        Control your messages by directing communications to individuals in distribution list or broadcast to the entire distribution list.

·        Fully expand distribution lists with 100 or fewer members.

File Transfer

·        Transfer files as part of an IM conversation without using email through the peer-to-peer file transfer capability (not supported on remote access connections).

Interoperability

·        Interoperability with on-premises Exchange Server 2010 and Exchange Server 2007

·        Use IM federation that allows Lync Online to interoperate with Lync Server.

·        Take advantage of PC-to-PC audio and video calls (limited to two PCs within the same Lync Online organization or between permitted federated domains).

Instant Messaging Federation

·        Communicate with organizations using Lync Online or on-premises Lync Server.

·        Federate with trusted users from the Microsoft Windows Live™ Messenger public IM network.

Security

·        Capitalize on enhanced URL filtering and file filter control for URLs and files sent via IM.

·        Automatically encrypt IM text for enhanced security.

Administration Center

·        Manage Lync Online services through centralized, web-based access.

 

Office Professional Plus

With Office Professional Plus, your people are equipped with powerful ways to do their best work from more places—whether they’re using a PC, phone, or web browser. As part of Office 365, Office Professional Plus delivers the complete, familiar, and intuitive applications you need to keep your business connected.

Office Professional Plus Feature

Benefits

Office 2010 Applications Included

·        Microsoft Access 2010

·        Microsoft InfoPath® 2010

·        Microsoft Outlook 2010

·        Microsoft Publisher 2010

·        Microsoft Word 2010

·        Microsoft Excel 2010

·        Microsoft PowerPoint® 2010

·        Microsoft SharePoint Workspace 2010

·        Microsoft Lync 2010

Office Web Apps

·        Edit documents read or edit Office documents in a web browser, and easily escalate into an Office editing session.

·        Works with Excel, Word, PowerPoint, and Microsoft OneNote®.

·        Built into SharePoint Online.

Microsoft Office Mobile 2010

·        Enable coworkers in different locations to share, edit, and comment on documents with a familiar Office experience best suited to mobile devices.

Co-Authoring

·        Enable web-based collaboration, allowing multiple people to edit Excel spreadsheets, build reports or documents in Word, and annotate OneNote notebooks simultaneously.

SharePoint Online Services for Access, Excel, and InfoPath.

·        Share an Access database and its associated macros with users who do not have Access through SharePoint Online.

·        Recalculate Excel spreadsheets directly in SharePoint Online.

·        Allow users who do not have InfoPath installed to use InfoPath forms in the browser.

Photo and Video Editing

·        Use cutting-edge audio, video, and animation capabilities in PowerPoint 2010 to embed, edit, and format audio and video files.

Broadcast Slide Show

·        Broadcast PowerPoint 2010 presentations live with a remote audience, as long as the audience can access a web browser.

Presence from Lync Online

·        See presence of team members and communicate with them in the context of their work and the flow of their ideas.

·        Easily initiate conversations directly from within select Office 2010 applications.

Email Management

·        Easily manage large amounts of email with the improved Conversation View in Outlook 2010.

·        Perform multi-command tasks—such as moving an email message to another folder and replying to it with a meeting request—with a single click using the Quick Steps feature.

·        Receive information on recipients through MailTips so you can avoid mistakes before sending email messages.

Text, Images, Audio, and Video

·        Capture content from a single place—from daily sales reports to customer presentations—with OneNote 2010.

·        Spend less time searching for information and more time focusing on your goals with improvements to the Notebook Navigation Bar, better text tagging, and quick grouping of similar items.

Visualization and Analysis Tools

·        Turn complexity into clarity with new visualization and analysis tools in Excel 2010.

·        Easily display visual summaries of analyses near values with new charts called Sparklines.

Shared Content between Applications

·        Embed a PowerPoint slide directly in a Word document.

·        Add an Excel spreadsheet into a PowerPoint presentation.

 

Office Web Apps

Office Web Apps is the online companion to Word, Excel, PowerPoint, and OneNote applications that helps your people access documents from almost anywhere. People can view, share, and work on documents online with others across PCs, mobile devices, and the web.

Office Web Apps Feature

Benefits

Read and Edit Office Documents in the Browser

·        View and edit Word, Excel, PowerPoint, and OneNote documents without using Microsoft Office.

Escalate into editing with Office

·        Quickly transform the session from web based to the rich client experience of Microsoft Office in a single click.

Presence from Lync Online

·        See presence of team members and communicate with them in the context of their work and the flow of their ideas.

·        Easily initiate a conversation directly from within select Office 2010 applications.

Co-Authoring

·        Enable web-based collaboration, allowing multiple people to edit Excel spreadsheets, build reports or documents in Word, and annotate OneNote notebooks in real time.

Office Mobile 2010

·        Enable coworkers in different locations to share, edit, and comment on documents with a familiar Office experience best suited to mobile devices.

Broadcast Slide Show

·        Broadcast PowerPoint 2010 presentations live with a remote audience, as long as the audience can access a web browser.

Localization

·        Available in all Office 2010 desktop suite languages

Improved Performance and Appearance with Silverlight

·        In the Word Web App, experience faster page loads; improved text fidelity at full zoom; Microsoft ClearType tuner settings support; and when using the Find on This Page feature, improved accuracy in the location of search string instances.

·        Using the PowerPoint Web App, experience faster page loads, smoother animations, and presentation slides that scale with the size of the browser window.

 

 

With Office 365, you can take advantage of sophisticated collaboration and messaging capabilities without the operational burden of on-premises server software. Office 365 keeps you in control and provides business-class reliability, high availability, comprehensive security, simplified management, and familiar user interface so that you can confidently choose it as your collaboration and communication solution.

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